Vendor Application/Agreement

This application by the "Exhibitor" named below is an offer of the terms herein. If Westfield Band Boosters, Inc. ("WBB"), a not-for-profit corporation of the State of Indiana, accepts the application, these terms will form an agreement between Exhibitor and WBB. If any changes are made to the terms in this application as published, the application will be void.
  • The application/agreement submission deadline is November 19, 2022. WBB will continuously fill openings as needed up to show time.
  • Each exhibitor is required to donate an item either for our Facebook Give Away or the Raffle.
  • A vendor’s past participation does not guarantee a spot in this/future events. Some vendors are turned away every year.
  • Payments will be due 15 days from receipt of acceptance letter via check or online payment.
  • Exhibitor warrants that all Exhibitor’s products are authentic and either handmade or hand-embellished. Exhibitor may not sell commercially manufactured goods.
  • All vendors selling or serving food must have required permits from the health department. The Hamilton County Health Department monitors the show each year. Vendors who do not have proper permits will be asked to close their booth. Booth rental will NOT be refunded.
  • Exhibitor must provide and use floor-length table covers.
  • WBB reserves the right to refuse any application. We have 166 vendor spaces available. Applications will be juried. Late applications will be juried and spaces assigned progressively until we are full.
  • Exhibitor may reserve a maximum of 2 booths, 2 tables per booth, and 2 chairs per booth.
  • Exhibitor may use their own tables and display equipment. Exhibitor MUST designate the number of FREE tables and chairs they wish to reserve using the form above. If no tables or chairs are designated, they WILL NOT be provided.
  • Exhibit space will be marked on the floor. If the exhibit display exceeds the allotted space, Exhibitor must move the exhibit into the allotted space. If Exhibitor does not comply, Exhibitor must leave the show, and the application fee will not be refunded.
  • Exhibitor must not encroach on neighboring spaces. Please be sure to allow for access to the exhibit in the allotted space.
  • Exhibitor must not use any trademark owned by any other person or entity without on-site, written evidence of permission by the owner to do so. Exhibitor must not offer or sell any work in which any other person or entity owns copyright.
  • Exhibitor shall furnish their own set-up needs at their own expense, except as specifically provided herein.
  • Exhibitor is required to clean up their area before leaving.
  • Exhibitor and their associates and children display and attend at their own risk.
  • Exhibitor must provide their own insurance.
  • Exhibitor check-in is from 6:00 AM – 8:30 AM on November 19, 2022. Exhibitor must be set up by 9:00 AM. After 8:30 AM, booths for Exhibitors who have not checked in may be assigned to standby exhibitors.
  • Breakdown will begin at 4:00 PM and not before. Violators of this policy will not be invited back the following year.
  • There will be no refunds given on or after September 1, 2022. A vendor whose cancellation WBB receives before that date will be issued a 50% refund. WBB will issue no refunds for no-shows or lost booth space due to late check-in.
  • Exhibitor is responsible for collecting and securing their own money and merchandise.
  • Exhibitor or their representative must be present with their merchandise at their booth during the complete show from 9:00 AM through 4:00 PM on November 19, 2022. Vendor assistants will be available to watch your booth for short periods of time if you must step away.
  • Children must be accompanied by an adult and supervised at all times.
  • Exhibitor shall not sublet or rent out his/her assigned space, nor transfer their rights and obligations under this agreement.
  • Exhibitor is responsible for any required permits, licenses, and taxes required by county, state, and all other authorities.
  • Exhibitor is solely responsible for any damages or incidents that occur at Exhibitor’s booth or involve Exhibitor’s product(s).
  • Exhibitor releases and will hold harmless WBB from all liability for any damage, theft, loss or injury incurred during setup for, conduct of, or cleanup after the Holiday Craft Show.
  • Exhibitor releases and will hold harmless WBB and Westfield Washington School Corporation from all liability for any damage, injury or loss to any person or property that may occur.